Updated May 6, 2007

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TRIP STUFF by David Mays

Stuff you need to know about Doing Mission Trips in Your Church –
A Handbook of Important Documents - Only on CD

229 forms, samples, policies, procedures, tips, guidelines, and outlines used by churches

Print out, modify, copy, and use for your mission trips

Order the Trip Stuff CD $24.00 (includes shipping in U.S. & Canada)

Make check for $24 in U.S. Funds payable to David Mays.
Specify “Trip Stuff,” provide your mailing address, and send to

David Mays, 7589 Burns Drive, Brownsburg, IN, 46112

Contents

A Contents and Important Stuff [Yellow Highlight indicates “Folder”]

Title . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Copyright . . . . . . . . . . . . . . . . . . . . . . . . 2

Foreword . . . . . . . . . . . . . . . . . . . . . . . . 3

Contents . . . . . . . . . . . . . . . . . . . . . . . . . 4

About the Author . . . . . . . . . . . . . . . . . . 6

B General

· Article: Trips – What are We Doing?

· Benefits of Mission Trips

· Biggest Mission Trip Mistakes

· Mission Trip Policy for Individuals

· Mission Trip Process

· Mission Trip Stages

· Mission Trip Vision and Values

· Names for Mission Trip Programs

· Praying for Mission Trips

· Trip Oversight Team Responsibilities

· Trip Rules

· Why Do We Go?

· Why Go?

C Funding, Support and Policies

Funding Policies

· Trip Funding Comparison Policies

· Trip Funding for Church Staff

· Trip Funding Options

· Trip Funding Policy CCOB

· Trip Funding Policy Liberty

Sample Applications

· High School Student Trip Application

· High School Trip Leader Application

· Mission Trip Application Samples

· Trip Application Youth

Sample Support Letters

Support Guidelines

· Fundraising Guidelines for Teams

· Fundraising Guidelines for Trips

· How to Write a Support Letter

· Prayer Letter Guidelines

· Raising Prayer and Financial Support

· Support Raising Hints

· Support Raising Principles

Trip Policies and Procedures

· Commitment to Repay Funds

· Computing Trip Cost per Person

· How to Pay for a Mission Trip

C Funding, Support and Policies (continued)

· Legal and Tax Information

· Missionary Support Teams

· Partner Development Process

· Potential Donor List

· Prayer Partner List

· Receipt for Mission Trip Contributions

· Recommendation for Financial Assistance

· Support Team Roster

· Trip Budget Samples

· Trip Contract

· Trip Contribution Slip

D Liability, Medical and Insurance

Release from Liability Forms

· Release of Liability (examples)

· Release of Liability for a Child

· Contingency Checklist

· Health and Medical Insurance

· Immunization Recommendations

· Martyrdom Policy

· Medical Insurance Information

· Medical Kit Contents

· Medical Precautions

· Medical Waiver and Information Form

· Permission for a Minor to Leave the U.S.

· Trip Medical Agreement

· Volunteer Indemnity and release Agreement

E Planning

· Choosing a Location

· General Information for Team Leader

· Host Questionnaire

· Overseas Ministry Survey

· Phases and Time Line of a Trip

· Six Month Trip Timeline

· Skills and Abilities Inventory

· Travel Agent Recommendations

· Travel Web Sites

· Trip Approval Casas

· Trip Decision Standards

· Trip Leader Steps

· Trip Opportunities

· Trip Planning Checklist

· Trip Proposal Form

· Trip Proposal Sample

· Trip Recruitment Letter

· Trip Task Possibilities

F Preparation

Covenants and Expectations

· Preparing a Team Covenant

· Team Covenant and Commitment Samples

· Team Expectations

· Team Values

High School and Student

· Cross Training Trip Requirements

· Student Packing List

· Student Trip Parent’s Meeting

· Student Trip Requirements

· Trip Leader’s Guidebook

Training Manuals

· Cost – Itinerary Overview

· Cultural Immersion Games

· Culture Value Differences

· Group Games

· Interview Form

· Interview Guide for Trip Applicants

· Interview Questions for Trip Applicants

· Missions Lesson Series

· Orientation Process

· Personal Preparation for a Trip

· Personal Preparation

· Preparation Time Line

· Prepare Your Child for a Trip

· Preparing to Share Your Faith

· Self-Assessment for Team Leaders

· Self-Awareness

· Spiritual Preparation

· Student Reference Form

· Team Member Welcome Letter

· Team Preparation Schedule

· Top Ten Priorities of Trip Preparation

· Training Schedule

· Trip Leader’s Overview List

G Trip and Logistics

Packing Lists and Tips

· Airport Considerations

· Airport Security Tips

· Cash Advance Receipt

· Crisis Response Procedures

· Dealing with Jet Lag

· Emergency Contact Information

· Emergency Information

· Emergency Procedures

· Expense and Reimbursement Guide

· Health – Staying Healthy

· Health Precautions

· High School Student – Things We Give Up

G Trip and Logistics (continued)

· High School Student Trip Log

· Itinerary

· Journal for Trip Team Member

· Journaling

· Monetary Exchange Guide

· Passports

· Photography Guide

· Photography on the field

· Principles for Conflict Resolution

· Road Cash Report

· Scriptures for the Journey

· Team Meetings on Site

· Travel Checklist

· Travel Tips

H Re-Entry and Follow Through

Debriefing

· Debriefing Questions

· Debriefing Schedule and Outline

· Five Key Debrief Issues

· Team Leader Guide to Debriefing on Field

· Trip Debrief Form

· Trip Leader Debriefing

Evaluations

· Missionary Host Evaluation

· Team Leader Evaluation

· Team Member Evaluation

· Trip Evaluation Samples

· Trip Evaluation for Students

Reporting

· Guidelines for Post Trip Presentations

· Reporting on Your Mission Trip

· Trip Presentations Guidelines

· Common Feelings After a Mission Trip

· Follow Through Suggestions

· Follow Up Questions

· Next Steps

· Personal Reflection Questions

· Post-Trip Do List

· Re-Entry Program Overview

· Re-Entry Worksheet

· Responding to Your Mission Trip

· Trip Follow-Up Steps

· Trip Reflection Questions

I Resources and Standards

· Books on Cultural Differences

· Mission Trip Books

· Mission Trip Planning Guide Books

· Standards of Excellence

· Trip Reading and Resources – Collins